This privacy notice (the “Privacy Notice”) describes how SysAid Technologies Ltd. (“SysAid,” “we,” “us,” or “our“) collect and use Personal Data about candidates in the process of candidates’ application for employment.
“Personal Data” refers to any information that relates, alone or together with other data, to a uniquely identify or identifiable individual, as set for in applicable privacy laws.
Subject to applicable law, providing us with Personal Data is generally voluntary and is done of your own free will and consent. However, if you do not provide certain Personal Data requested by us, we may be unable to assess your application or continue the recruitment process. By submitting your application, you consent to the terms of this Privacy Notice and our collection, processing, and sharing of Personal Data for the purposes set forth herein. Where we rely on your consent, you may withdraw it at any time, subject to applicable law. If you do not agree to this Privacy Notice, please do not apply for the relevant position.
We will process information about you, including the information appears in your CV, such as your personal contact details, name, title, addresses, telephone numbers, work and personal email addresses and other information included in a CV and/or cover letter or as part of the application process (including your education details, and training details, former employment records including job titles, work history, and professional memberships), compensation history, job interviews summaries and salary offers and other similar information as needed to consider your application and as permissible under local law. If you receive and accept an offer of employment with us, you may have to provide proof of your identity and certifications or authentications for additional information.
We process your Personal Data on the following legal bases: (i) where necessary for the performance of our recruitment process and to take steps at your request prior to entering into an employment contract; (ii) where necessary for compliance with a legal obligation to which we are subject; (iii) where necessary for the purposes of our legitimate interests (such as assessing candidates, improving our hiring process, and protecting our business), provided those interests are not overridden by your rights and interests; and (iv) where you have given your consent. We need to collect and process your Personal Data for the purposes of:
- receiving, reviewing and replying to your application;
- verifying the information you or others provide, and checking your references;
- assessing your suitability for the opportunity you applied for;
- facilitating interview/recruiting process;
- staying in touch and engaging with you regarding current and future opportunities at SysAid;
- managing and administering the recruitment process, including through the use of email providers, applicant tracking systems, candidate management systems, recruitment platforms, assessment providers, and scheduling tools, which may incorporate artificial intelligence features to support recruitment administration, organization, screening support, note-taking, and workflow management. These AI-assisted tools may be used to parse CVs and resumes, conduct video interview analysis, administer skills assessments, and rank or score candidates based on qualifications, experience, and job fit criteria. We do not make hiring decisions based solely on automated processing. Where AI tools are used to evaluate or rank your candidacy, a qualified human reviewer will always be involved in any decision that significantly affects you. You have the right to request human intervention, express your point of view, and contest any decision influenced by automated processing;
We may share your Personal Data with third parties, including with entities within or outside of our jurisdiction (including but not limited to: Canada and U.S), including:
- all other SysAid entities globally (“SysAid Group”), to maintain and improve effective administration of the workforce, a corporate directory and IT systems, to monitor and assure compliance with applicable policies, procedures, and laws, to respond to requests and legal demands from regulators and other authorities, and as otherwise required or appropriate for the processing purposes.
- regulators, courts, and other authorities, independent external advisors, Directors within the SysAid Group, insurance carriers, benefits providers, internal compliance and investigation teams; where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so;
- vendors and service providers that assist us with the recruitment and employment process, including email providers, applicant tracking systems, candidate management systems, recruitment platforms, assessment providers, scheduling tools, HR-related platforms, including those that incorporate artificial intelligence features to support recruitment administration, organization, screening support, note-taking, or workflow management, for the processing purposes described above;
- We do not use your Personal Data to train, develop, or improve AI or machine learning models, except as may be necessary for the AI-assisted recruitment tools to function as intended in connection with your application. If any of our service providers use aggregated or de-identified data for model improvement, such use will be subject to our contractual data protection requirements;
- In the event that we are acquired by, or merged with, a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose or assign your personal data in connection with the foregoing events.
If you are successful in obtaining employment at us, the information which we need to keep to make further arrangements for your employment will be retained whilst your employment continues. If not successful, we may retain your data for the purpose of staying in touch regarding future job opportunities. If you prefer that your data not be kept for this purpose, email us, and we will delete it accordingly.
Note that, subject to applicable law, you may have the right to access Personal Data about you, request rectification of inaccurate or incomplete Personal Data, request erasure of your Personal Data, request restriction of our processing of your Personal Data, object to our processing of your Personal Data, and, where applicable, request that we transfer certain Personal Data you provided to us to another party. You also have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. If you believe that an AI-assisted tool has adversely affected your application, you may contact us to request information about the decision, obtain human intervention, express your point of view, and contest the decision. Where we rely on your consent, you also have the right to withdraw that consent at any time, without affecting the lawfulness of processing carried out before withdrawal. You may also have the right to lodge a complaint with the relevant supervisory or regulatory authority.
If you have any question or concern with respect to your Personal Data, fulfilling any of your rights above, our data protection practices and this Privacy Notice, you can contact us by writing to: [email protected]. We will not discriminate against you for exercising any privacy rights available to you under applicable law.
